Invoices are arguably the most popular documents that businesses use to request payment and document B2B transactions. While you may think that nobody uses spreadsheets for invoicing, in fact the opposite is true. Here are six free invoicing tools that you should use instead of Excel and Google Sheets.

How can online invoicing help your business?

In our previous guide, we listed some of the most popular elements on an invoice.

While invoices vary from country to country, you definitely need to include company details, invoice date, description, and total amount. If your invoice is also a request for payment, it’ll make sense to include payment details, such as your bank account details. Many invoices also break down all tax information, including VAT amount, VAT rate, net amount, and company VAT IDs, especially if it’s a VAT invoice used for reclaiming VAT.

While it’s feasible to include all these details using a spreadsheet, it’s a lot better idea to use dedicated invoicing tools. Here are the benefits:

  • You make sure that all your invoices look consistently and all essential elements are present
  • Taxes and the total amount can be calculated automatically
  • You can email invoices to your clients directly from the software
  • All your invoices are conveniently stored in one place that you can access when needed and share with your colleagues
  • You can offer online payment options along with your invoices

Here’s our selection of six online invoicing tools that you can use for free, albeit in most cases paid options are available too.

1. Invoice-generator.com

For starters, here’s probably one of the most basic options we’ve come across.

Invoice-generator.com allows you to quickly build your invoices without even signing up. You can add all invoice details, calculate taxes, and email your invoice to the client directly from invoice-generator.com.

Given that it’s a tool by a paid service Invoiced.com, expect limitations and ads, especially if you decide to share your email. Also, your invoice archive is only stored in the browser’s cache, so you may loose access to your documents.

When it’s free:

This tool is free (at least at the moment of writing).

More: Invoice-generator.com

2. Invoicera

Invoicera is a powerful yet easy to use invoicing system with a lot of extra options that you may or may not use depending on your needs. With Invoicera, you can automate invoice scheduling, use automatic currency and language conversion, as well as accept online payments through more than 30 international payment gateways that Invoicera integrates with.

When it’s free:

The system is free in the starter edition which includes unlimited invoices and estimates for up to 3 clients. With the free version, only one user is allowed, so you need to share user credentials or choose one of the paid options to make Invoicera work for the whole team. For example, the PRO version for 5 users costs $51 per month.

More: invoicera.com

3. Invoicely

Invoicely is an invoicing platform with time and expense tracking, accepting online payments, and customisable business reports to better understand your company finances. With Invoicely, you can add multiple businesses and create invoices with a single user account.

When it’s free:

Invoicely is free to use in its most basic option called “Free Plan”. It’ll do in a small business, given that it offers unlimited documents issued in any currency, as well as PayPal integration. Similarly to Invoicera, if you need multiple team members you need to choose a paid option, such as the “Basic Plan” with 2 users for $9.99 per month or “Professional Plan” with 10 users for $19.99 per month.

More: invoicely.com

4. Due

Due is an interesting solution for which invoicing is one of the features (available for free) but probably not the primary one and maybe this is the reason why you can use it at no cost.

With Due you can generate customised, professional invoices with you company logo, and multiple currencies, and email them to your clients directly from the user account.

However, Due.com is more of a payment management service offering a digital wallet which you can use to either accept or send payments. There’s also a low-cost credit card processing option with rates starting at 2.8%.

When it’s free:

Invoicing with Due.com is free of charge.

More: Due.com

5. InvoiceNinja

InvoiceNinja offers a suite of features for all your invoicing needs. For example, it supports recurring invoices and auto-bill clients. Your invoices may include company logo and use one of the four free invoice templates (10 more are available in the paid plan). A library of products and items help you quickly invoice for the same products.

You can use the service to track time, projects, tasks, and payments. There are 40+ payment integrations, including Stripe, PayPal, WePay, and Authorize.net.

When it’s free:

With InvoiceNinja you can go for the plan aptly named “Forever Free” which is a good fit for small businesses, or maybe even some larger companies. It comes with unlimited invoices and quotes, four professional invoice and quotation templates, as well as 100 clients.

More: Invoiceninja.com

6. Avaza

Similarly to Due.com, invoicing is not Avaza’s primary feature but we put it on this list because invoices are available in the free version.

Avaza is a suite of tools related to managing a business, such as project management, time tracking, expense tracking, and invoicing. Avaza syncs with many external apps, including Xero, Slack, Jira, Dropbox, Google Apps, Quickbooks, and more.

When it’s free:

Free account gives you access to up to 5 invoices per month. You also get limited access to other features, such as QBO and Xero integration (basic only), 100MB file storage, and unlimited project collaborators for up to 5 projects. For $9.95 a month you can get the Startup version that increases the invoicing limit to 50 documents monthly.

More: avaza.com